Field trips offer students exciting, hands-on learning experiences beyond the classroom walls. Whether exploring a science museum, visiting a historical landmark, or conducting field research, these trips bring education to life. However, with the increased use of mobile devices in schools — such as tablets, Chromebooks, and laptops — keeping technology safe during these excursions has become a top priority for educators.
From accidental drops to potential theft, field trips pose several risks to school-issued devices. A well-thought-out strategy can help ensure that your school’s tech investment stays secure, functional, and ready for learning. Here are some safety tips to help protect mobile devices on field trips.
1. Assign Responsibility and Set Expectations
Before heading out, assign each student a specific device and reinforce the importance of responsibility. Create clear guidelines on how devices should be used and stored throughout the trip. A simple checklist can help ensure that students know what is expected:
• Keep devices in protective cases when not in use.
• Do not leave devices unattended.
• Follow all teacher or chaperone instructions regarding device usage.
• Report any damage or loss immediately.
Establishing these rules helps students understand that taking care of their devices is just as important as participating in the field trip experience.
2. Use Protective Cases Designed for Durability
Field trips often involve a lot of movement, making it easy for devices to be dropped, bumped, or exposed to unpredictable elements. Investing in high-quality protective cases can make all the difference in preventing costly damage. MAXCases offers a range of rugged, education-focused device cases designed to withstand real-world school use.
For example, the MAXCases Extreme Shell-F Slide Case line provides full coverage, shock-absorbing bumpers, and a rugged shell to safeguard Chromebooks and laptops from drops and impacts. Another great Chromebook option, the MAXCases Explorer 5 Work-In Case doubles as a carry bag and is comprised of heavy-duty materials designed to withstand class adventures. For iPads and tablets, MAXCases Cases with FlexStand are ultra-durable and sport a break-proof kickstand, full-surround device protection, and a secure screen protector. Outfitting devices with these protective cases minimizes the risk of damage, ensuring they stay functional throughout the trip.
3. Implement a Device Check-in/Check-out System
To keep track of devices, schools should consider implementing a structured check-in and check-out process. Before departure, record which student is assigned to each device. At the end of the trip, have students return their devices to a designated location where staff can verify their condition.
Using a sign-in sheet or a digital tracking system ensures accountability and makes it easier to identify any missing or damaged devices. Some schools use barcode scanners or QR codes to streamline this process, providing an efficient way to manage inventory.
4. Keep Devices Secure in Transit
Transporting multiple devices can be challenging, especially when traveling by bus or public transportation. To keep devices safe:
• Store them in a secure, padded carrying case or rolling cart.
• Avoid stacking unprotected devices on top of each other.
• Assign chaperones to oversee device storage and distribution.
• Ensure devices are placed in a locked compartment when not in use.
5. Enable Security Features and Tracking
Before heading out on a field trip, activate security settings that help track and protect devices in case they go missing. Schools should:
• Enable “Find My Device” features on all school-issued tech.
• Use remote locking and wiping capabilities to prevent unauthorized access.
• Implement mobile device management (MDM) software to monitor usage and location.
• Equip devices with visible asset tags or engravings to deter theft.
These proactive measures add an extra layer of security, helping schools recover lost or stolen devices quickly.
6. Minimize Unnecessary Use and Distractions
Field trips are meant to be immersive learning experiences, so it’s important to establish guidelines for appropriate device use. Educators should:
• Set clear expectations for when and how devices should be used.
• Use apps and digital tools that enhance learning without causing distractions.
• Limit screen time when devices are not needed for specific activities.
For example, if students are using tablets for an interactive museum tour, ensure they stay focused on the educational app rather than switching to unrelated activities.
7. Plan for Charging Needs
A dead battery can render a device useless during a field trip, so planning for charging needs is essential. Schools can:
• Fully charge all devices before departure.
• Provide portable power banks for longer trips.
• Identify charging stations available at the field trip location.
8. Have a Contingency Plan for Damage or Loss
Even with the best precautions, accidents can happen. Schools should establish a plan for handling lost or damaged devices, which may include:
• Having spare devices available in case of emergencies.
• Providing a protocol for students to report issues immediately.
• Working with IT staff to repair or replace devices as needed.
Investing in device insurance or extended warranties can also help mitigate costs associated with unexpected damage.
Keep School Tech Safe and Learning-Focused
Sources:
1. https://mobilepermissions.com/5-smart-tips-to-enhance-field-trips-experiences/
2. https://www.bookwidgets.com/blog/2022/04/how-to-boost-your-field-trips-with-technology-the-complete-teacher-guide
